Fleet Controller in Port Elizabeth, Eastern Cape

Closing Date:
24th September 2024

Reference Number:
PAR240918-1

Job Title:
Fleet Controller

Department:
Other

Job Type Classification:
Permanent

Location:

• Province: Eastern Cape
• City: Port Elizabeth
• Country: South Africa

Job Overview:

A fantastic opportunity has opened up for a Fleet Controller based in Port Elizabeth, Eastern Cape, with a permanent position available. This role is ideal for candidates with a strong background in fleet management, particularly in the logistics of transporting dairy products. As a Fleet Controller, you will be an integral part of the company’s day-to-day operations, focusing on planning routes, managing drivers, coordinating vehicle services, and ensuring the smooth transportation of goods.

This position requires someone who is detail-oriented, proactive, and able to manage a variety of tasks related to the fleet’s operation. You will be expected to handle administrative duties, support drivers, inspect vehicles, and liaise with various departments to ensure that the entire fleet operates efficiently. If you have experience in a similar position and are ready to take on new challenges, this job could be a great fit for you.

Key Responsibilities:

The main duties of the Fleet Controller revolve around the effective management of the company’s vehicle fleet. This includes everything from scheduling drivers and planning routes to ensuring vehicles are serviced and well-maintained. Below is a detailed breakdown of the job’s responsibilities:

1. Daily Route Planning and Vehicle Scheduling

As a Fleet Controller, you will be responsible for the day-to-day planning of the milk collection routes. This includes scheduling both drivers and trucks for daily operations, ensuring that routes are optimized for efficiency and that vehicles are used to their full potential.

2. Fleet Maintenance and Repairs

One of your key responsibilities will be controlling vehicle fleet repair and tyre costs. You will also be tasked with managing fleet maintenance suppliers, ensuring they are compliant with the company’s service standards. Scheduling vehicles for regular maintenance and inspections is a critical component of this role to avoid breakdowns and downtime.

3. Monitoring Milk Collection and Balancing Daily Intake

Since the company deals with the transportation of milk, you will oversee sorting milk receipts and balancing the daily milk intake. Ensuring accurate records and balancing the incoming and outgoing milk deliveries are essential duties.

4. Transport Orders and Tickets

The Fleet Controller is responsible for creating transport orders on BPCS (Business Planning and Control System) and receiving tickets. Attention to detail is vital to ensure that these orders and tickets are accurate and processed promptly.

5. Problem Solving and Driver Management

The Fleet Controller plays a vital role in problem-solving. You will need to address and resolve any issues that arise with producers and drivers, ensuring that deliveries stay on track and disputes are settled professionally. In the absence of the Fleet Coordinator, you will also be expected to manage the drivers.

6. Time and Attendance Management

Part of your administrative duties includes managing time and attendance sheets using the KRONOS system. Ensuring that the drivers’ working hours are accurately recorded and compliant with company policy is crucial.

7. Vehicle Inspections

In the absence of the Fleet Coordinator, the Fleet Controller will inspect vehicles to ensure they are roadworthy and meet company safety standards. This involves checking for any potential mechanical issues or safety hazards that could disrupt operations.

8. Month-End Reporting

At the end of every month, you will be responsible for generating various reports requested by Head Office. This includes reports on fleet performance, vehicle usage, and other key operational metrics that help in tracking the efficiency of the fleet.

9. Insurance Claims and Traffic Fines

Handling insurance claims for any accidents or incidents involving the fleet is another important duty. You will also manage any traffic fines incurred by drivers and ensure that they are addressed promptly and correctly.

10. Driver Management

You will be responsible for managing driver PRDPs (Professional Driving Permits), as well as handling drivers’ subsistence allowances. You will also monitor Drive-cam footage for faults and coach drivers on how to improve their driving techniques.

11. Continuous Improvement and Route Optimization

As part of the company’s commitment to continuous improvement, you will be involved in optimizing milk collection routes to increase efficiency. This will include analyzing current routes, identifying bottlenecks, and proposing more effective alternatives.

12. Administrative Duties

In addition to managing the fleet, you will also handle various administrative tasks related to the Milk system, OPSI, BPCS, R2MS, and Fleet Professional. These systems are crucial for ensuring that all fleet data is recorded accurately and that the fleet operates smoothly.

Required Skills and Experience:

To be successful in this role, applicants must meet the following requirements:

Educational Qualifications:

• Matric (Grade 12): A high school certificate is required for this role.

Experience:

• At least 2 years of experience in a similar position: Previous experience working as a Fleet Controller or in a similar role is essential. Experience in managing dairy transportation or other food-related logistics will be advantageous.

Skills and Competencies:

• Good Communication Skills: You must be able to communicate clearly and effectively with both drivers and producers, as well as other members of the fleet management team.
• Interpersonal Skills: Building strong working relationships with drivers and suppliers is crucial. This includes being able to resolve conflicts and manage expectations effectively.
• Attention to Detail and Accuracy: Ensuring that all daily functions, including data entry, route planning, and vehicle inspections, are carried out with a high level of diligence and accuracy.
• Computer Literacy: Since you will be working with fleet management software, data entry, and reporting systems such as BPCS, it is essential to be proficient in using a computer.
• Medically Fit: The role requires that you are medically fit in accordance with Occupational Health and Safety regulations. The job may require inspecting vehicles or assisting drivers in different environments.
• Team Player: Working closely with the Fleet Coordinator, drivers, and other team members is a key part of the job. The ideal candidate must be collaborative and willing to assist where needed.
• Willing to Work Long Hours: Flexibility is a must in this role. You should be prepared to work long hours, including weekends and public holidays, to ensure the fleet operates without disruption.
• Ability to Work at Heights: In some cases, you may be required to inspect parts of the vehicle or assist in operations that involve working at heights.

Why Join Our Team?

This is an exciting opportunity to become a part of a fast-paced and growing company that values its employees and offers opportunities for growth and career development. As a Fleet Controller, you will be at the forefront of the company’s logistics operations, contributing to the success and efficiency of the fleet.

This role offers the chance to work with experienced professionals and to develop your skills in fleet management, logistics, and transportation. If you are proactive, detail-oriented, and ready to take on new challenges, this position provides a perfect platform for you to thrive.

How to Apply:

If you meet the above requirements and are interested in joining our team as a Fleet Controller, apply before the closing date of 24th September 2024. Be part of a dynamic team that takes pride in maintaining high standards of service and operational excellence.

Don’t miss out on this chance to advance your career in fleet management! Apply today!